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WWSEF Entry Registration

enter

Register for WWSEF 2021

The Waterloo-Wellington Science and Engineering Fair will be holding a virtual fair in 2021.

Choose the most appropriate registration pathway below to begin your registration process.

WWSEF Fair Display
steps

Learn How to Register for the Fair

School Entries:

  • Registration will require the School Contacts to “Invite” the students from their schools to participate.
  • Schools need to create an account. If your school has not created an account, contact your teacher
  • Registration generates a link to the exhibitor portion of the registration website.
  • The deadline for the signed Signature Pages to be received by the Registrar will be March 26, 2021.

Individual Entries:

  • Researchers working on science fair projects independently (i.e. home-schooled or attending schools with no science fair activity) should apply directly to the Registrar to participate in the fair.
  • Before beginning work on a research project these prospective participants should have contacted the Registrar prior to February 12.
  • Before you register, you should be aware of the information available on this page.

Registration Procedures

Registration for the Waterloo-Wellington Science Fair is done through an online system. School contacts create a school account and student files with basic information (e.g. student name and email address, project title). Students provide personal information and project details. For a team project of two students, both students need to be set up and invited, but just one project file has to be created.

The key registration steps are as follows (more details in next section if required):

1
1
School Registration

Teacher completes school registration and setup.

2
2
Student Invitation

Teacher invites the student to the online registration system.

3
3
Project File Creation

Teacher creates the project file for the student via online system.

4
4
Link Project to Student

Teacher links project to student to continue registration.

5
5
Student Profile Completion

Student completes personal registration.

6
6
Project Registration

Student completes project registration by March 12, 2021

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7
Signature Form

Student submits signed form to Registration by March 26, 2021.

8
8
Project Submission

Student uploads fair project elements by April 5, 2021

School contacts need to be familiar with all of the rules, regulations and guidelines of the fair as provided through this website.

Detailed Instructions

Both teachers and students need to be involved in the registration process. Please click and expand upon the corresponding steps below to see full step-by-step details on what is required from the student and/or teacher during registration. For accessibility purposes, a PDF copy is available for download using the button below.

Step 1: School Registration (Teacher)

School contacts will receive a Registration System email (from science.fair@wwsef.ca) with a link to the WWSEF Registration Site (this will occur no later than the end of January). Click on the link to go to the School Contact registration site. Follow the instructions on the screen and complete the information required.

NB! Note to return to the WWSEF Registration Site after the initial school setup. Use the following URL: registration.wwsef.ca

To log out of the system, click on the down arrow to the right of your username in the top right of the main title bar and select Log Out.

Step 2: Student Invitation (Teacher)

Once the school has been set up, the School Contact can begin to invite students. All that is needed is the name and email address that will be used by the student. This generates an email that is sent to the student with a link to the registration system.

To add a student, click on the Students (+Add) button and then complete the required fields.

NB! For a team project, both students need to be invited. 

Students can then access the email message later or, if the student is with the School Contact at the time the invitation is sent, they can access their file immediately and complete it then. This is useful in cases where a student does not have an actual email address. In this case a dummy email address such as "samsproject@gmail.com" can be used. This will serve as the student's login and he/she/they can complete their personal registration if the Register Now option is selected.

Once the student beings to complete his or her personal registration information, all mandatory fields (marked with an asterisk *) must be completed before the file can be saved. Students will be able to access their file at any time (up to the registration deadline) to make changes. Please provide students with the Student Instructions PDF or ask them to review the guidelines on this website.

Once the student has completed his/her/their personal registration information, their status on the School Management Desktop will change from Unregistered to Registered, indicated by a green checkmark icon beside the student's name. However, students will not be able to complete the project registration until they have been assigned to a project by the School Contact. 

To review the student file entered, click on the green checkmark box icon.

Step 3: Project File Creation (Teacher)

School Contacts must also create the initial project files and link students to them. To add a project, click on the Project (+Add) button.

You will need to enter the title of the project, indicate the preferred language (English/French) and select the Category and Age Division for the project/student.

Step 4: Link Project to Student (Teacher)

Once the project file has been created, the project can be assigned to the student. Click on the Project button and select the project for that student. Be sure to assign both students in a team to the same project.

Note that a counter beside the (+Add) Project button indicates the remaining number of projects that can be entered for the school. This limit is based on the eligible student population and other factors as indicated in our regulations. If the School Contact wishes to request a change to the limit, he/she/they should contact the Registrar at registrar@wwsef.ca.

Once a student is linked to a project, he/she/they will have access to the project file and can complete the required information.

Step 5: Student Profile Completion (Student)

Congratulations on being selected to participate in this year's Waterloo-Wellington Science & Engineering Fair (WWSEF)!

The first few steps of registration will be done by your teacher, called the School Contact. Your School Contact will send you an invitation to participate in this year's WWSEF via email through the WWSEF Registration System (it will be from science.fair@wwsef.ca). The email will have a link to the registration system for you. Click on the link to go to the registration site and enter all of the required data. Be sure to take note of the password you create. Please note that for Individual Entries the WWSEF Registrar will server as the School Contact.

All fields marked with an asterisk (*) are mandatory and must be completed before the file can be saved. You can access your registration file at any time and make changes as required.

Note: To return to the WWSEF Registration Site after your initial access. Use this URL: registration.wwsef.ca

If people have difficulty pronouncing your first or last name, please provide a pronunciation key in the indicated field.

Although our fair this year will be vitual, our standard registration system does include sections on medical and dietary conditions/restrictions. These fields can be filled out or ignored for this year. 

We do still require an Emergency contact to be identified. The Second Emergency contact is optional but if a name is entered all other mandatory fields for the second emergency contact must be complete as well.

Step 6: Project Registration (Student)

Project Details:

Your School Contact will also be creating your project file in the registration system by entering your project title, category and division.

If you are a part of a team project, both you and your partner will have access to the project registration file and you need to be sure that you communicate with each other about the information that is entered and any changes that are made.

Click on the Edit button beside the Project section heading and enter the required data.

All fields marked with an asterisk (*) are mandatory and must be completed before the file can be saved. However, if necessary, temporary data can be entered and your project registration file can be accessed and edited later; e.g. if you do not have your full project summary report completed when you first access the project registration you can enter any data to satisfy the requirement of the field (minimum of 100 words) and enter the full report later. This report is marked and should follow the outlines provided in the Writing the Research Report Manual on our main website.

For this year, with our Virtual Fair, you can ignore the questions related to the requirement of a Table or Electricity.

Safety Questions:

You need to confirm that your project adheres to the Rules and Regulations of the Fair. On your Management Dashboard, you will be required to fill out the safety form found here:

You need to check each item listed. 

Step 7: Signature Form (Student)

As part of the registration process, parent/guardian permission (if you are under the age of 18) is required for you to participate. This is obtained by printing a set of Signature Sheets. There is also a section for you to sign.

You print the forms by clicking on the link in the highlighted text here:

You then sign your section, have your parent(s)/guardian(s) sign them (if under 18). The completed form is to be sent (scanned, emailed or mailed) to the WWSEF Registrar at registrar@wwsef.ca.

WWSEF Registrar
c/o Bill Proctor
66 Village Road
Kitchener, Ontario
N2M 4L2

If you have any questions, you can contact the WWSEF Registrar at registrar@wwsef.ca.

Step 8: Project Upload (Student)

The student will be required to upload project elements as per instructions to follow by April 5th, 2021. 

project

Make Sure Your Follow Our Rules and Regulations!

We have an entire page dedicated to our fair exhibitors, where you will find detailed guidelines for project creation, writing research reports, and more. Ethics will also be discussed on this page.

Science Fair Project: A Biosensor for Microbial Contamination